Method and apparatus for remote filing and recordation of documents

Abstract: g the authenticity of a printed document to receive an official copy of the document that will be automatically faxed back from the authenticating agency. The verifying agency will fax three barcodes to the authenticating fax server. First barcode will be the barcode printed on the document that the agency wants to validate. Second barcode uniquely identifies the agent or agency requesting the validation. Third barcode outlines the fax number of the agency where the fax server will automatically fax the validated document. A document filing method and system is disclosed in which is utilized a user interface display connected to a server in a electronic communication with at least one remote compute engine having URL capability, the server being adapted to receive and display an electronic copy of a document being submitted from a remote location for filing with the user of the server. An electronic stamping apparatus is also used, which is adapted to impart an electronic stamp on the submitted document responsive to a user input through the user interface; authenticating the filer using an electronic signature and/or digital certificate that is issued after establishing the chain of trust. The filer can also be authenticated if he files the document using a fax machine by an intelligent barcode that uniquely identifies the identity of filer using an alphanumeric serial number or identity number. An authentication server is used with the ability to create digital certificate that is issued after establishing the chain of trust and/or prints an intelligent barcode that uniquely identifies the identity of filer using an alphanumeric serial number or identity number. An archival storage server with the ability to store electronically stamped documents and digital certificate. A fax machine with the ability to fax documents to fax server and the fax server with ability to generate intelligent barcode and read intelligent barcode and generate documents in electronic format that are faxed from fax machine and generate data similar to electronic data envelope after reading the intelligent barcode. The electronic stamping apparatus can also authenticate the accepting or denying agent representing the responsible agency using an electronic signature and/or digital certificate that is issued after establishing the chain of trust. A database in electronic communication with the server and the user interface is adapted to store the document after the electronic stamp is imparted to the document; and an electronic communication device is adapted to transmit an electronic copy of the document having the electronic stamp imparted to the electronic copy of the document, to the submitter of the document for filing. The receiver can securely verify by connecting to the archived document repository that the document received is a true copy of the original document stored in the archived document repository. The system can provide for an electronic fee payment mechanism adapted to charge the submitter of the document a fee for the acceptance of the filing of the document. A security mechanism includes limiting the software for imparting the electronic stamp to the electronic copy of the document being filed to running on the server only, without upload to any other compute engine, and limiting access to the server to at least one authorized user uniquely identified to the server prior to the use of the electronic stamp. Authenticity of the electronic stamp can be assured by storing the document in a form that prevents further modification and/or with access limited to purposes other than making any further changes to the image constituting the stored form of the document. Authenticity of the filer can be assured by using electronic signature and/or digital certificate that is issued after establishing the chain of trust and/or intelligent barcode that uniquely identifies the identity of filer using an alphanumeric serial number or identity number for the filer and storing the document along with digital certificate that is issued after establishing the chain of trust and/or intelligent barcode that uniquely identifies the identity of filer using an alphanumeric serial number or identity number for the filer, in a form that prevents further modification and/or with access limited to purposes other than making any further changes to the image constituting the stored form of the document. In addition, the document may be transmitted to the submitter of the document for filing in such a non-modifiable form. An agency in need of verifyin (end of abstract)